RTF HANDOUT FOR MAY 15, 2012 AUDIO CONFERENCE

Slide 1: 
ADA Audio Conference Series
May 15, 2012 
•	This session is scheduled to begin at 2:00pm Eastern Time
•	Real-Time Captioning and the Power Point Presentation are available through the Webinar Platform.   Audio Connection is available through streaming audio and/or telephone only.

Slide 2:
•	Closed captioning – click  CC icon (top of screen) or control-F8 and adjust the captioning screen as needed
•	Customize your view – choose “View” from the menu bar at the top of the screen and choose the layout you prefer from the dropdown menu.
•	Sound in Webinar Platform - If you are “listening” via the webinar platform you can check/adjust your sound settings under “Tools” on the menu bar at the top of the screen and choose “Audio” from the drop down menu and go through the “Audio Wizard”

Slide 3
•	Questions – May be submitted in the Chat Area Text box.    Keystrokes to enter the chat area are Control-M.  The moderators will voice your questions to the presenter.
•	Emotions/Hand-raising:  Please do not use these features during this session unless directed by the presenter.

Slide 4
Being Prepared 
Including People with Disabilities in Emergency Planning 
Preparation through education is much less costly than learning through tragedy.

Picture Description: FEMA Introductory Slide. Drawing of four hands signing the word, "FEMA". Below the picture are the words, "Being Prepared. Including People with Disabilities in Emergency Planning. May 15, 2012" The FEMA logo is shown in the lower left corner.

Slide 5: Preparation through education is much less costly than learning through tragedy.
-Max Mayfield, Director of the National Hurricane Center		 

Slide 6: Importance of Advanced Planning 
•	September 11, 2001
•	Hurricane Katrina
•	Hurricane Irene
•	Tornadoes / Severe weather
•	Flooding / Blizzards

Slide 7: FEMA Overview 
•	2010 - Established the Office of Disability Integration and Coordination
•	2010-2011 –Regional Disability Integration Specialists
•	2010-2011 - Getting Real Inclusive Emergency Management conferences
•	2011 - RDIS Disaster Deployments
•	2010 – MOA with NCIL and NDRN 

Slide 8: Obtaining Preparedness Information 
•	Accessible communication
•	Plain language
•	Alternate formats
•	Other languages
•	Use of pictures 
•	Relevant content 
•	Preparedness Resources 
The picture contains type that says, "If you need an interpreter, large print, Braille, clear speech, TTY or an explanation, just ask! There are graphic representations of each of the types of assistance listed.

Slide 9:  Preparedness Resources 
For Individuals
•	www.ready.gov  
•	Feeling Safe, Being Safe - http://www.nlacrc.org/Modules/ShowDocument.aspx?documentID=230 
•	Videos in American Sign Language - http://www.ready.illinois.gov/ 
•	Do One Thing -  www.do1thing.com 

Slide 10: Preparedness 
What agencies can do:
•	Provide accessible information
•	Alternate formats
•	Plain language
•	Pictures
•	Partnerships between emergency management and disability service providers
•	Have an agency emergency plan

Slide 11: Planning 
•	What  individuals can do:
•	Make an emergency plan
o	Communication
o	Evacuation
o	Support services
•	Have an emergency kit
o	Include low-tech alternatives to high-tech communication devices

Slide 12: Planning 
What agencies can do:
•	Know the role you would play in your community during and after an emergency
•	Have an accessible emergency plan for your employees and visitors
•	Include people with disabilities in the planning process
•	Include people with disabilities in exercises

Slide 13: Planning 
•	Recruiting people with disabilities to participate in planning and exercise activities
o	Centers for Independent Living
o	Self-Advocacy groups
o	Disability-specific groups
o	Vocational Rehabilitation
o	Agency/group newsletters

Slide 14: Receiving Alerts and Warnings 
•	Weather radios
•	Email alerts
•	Text alerts
•	Reverse 911 systems
•	Smartphone applications
•	Television, radio and internet sources 
Photograph shows FEMA staff learning about the “text to Braille reader” and “pillow shaker” tools for emergency alerts.

Slide 15: Receiving Alerts and Warnings 
What individuals can do
•	Plan ahead to determine the best options for you
•	Try out different services
•	Have one or more back-up options
Picture of Smartphones with emergency messages.

Slide 16: Alerts and Warnings 
•	What agencies can do:
o	Pass along emergency information
o	Educate individuals on available resources
o	Talk to the media about accessibility
o	Provide a sign language interpreter for television broadcasts
o	Make sure reverse 911 systems can send messages to TTYs and by text

Slide 17: Evacuation 
A photograph show a woman with disabilities being helped onto an evacuation bus.

Slide 18: Evacuation 
•	What individuals can do:
•	Know your transportation needs
•	Make a plan
•	Take equipment and service animals with you
•	Have backup options
•	Communicate with first responders

Slide 19: Evacuation 
•	What emergency managers can do: 
o	Plan with public transportation providers
o	Plan with accessible transportation providers
o	Plan to transport equipment and service animals
o	How will individuals request assistance?
o	Registry considerations
o	Updated information  

Slide 20: Evacuation 
•	What disability service agencies can do: 
o	Coordinate disability specific resources
o	Disseminate information about evacuations
o	Health and safety checks 
o	Work with emergency management

Slide 21: Sheltering 
Drawing of a shelter with a long ramp up to the entrance

Slide 22: Sheltering 
•	What individuals can do:
o	Plan in advance
o	Take DME, AT, and service animals with you
o	Utilize your support network
o	Plan for support services
o	Practice telling shelter workers what your needs are

Slide 23: Sheltering 
•	What emergency managers can do:
o	Plan in advance
o	Review shelter sites
o	Communication within the shelter
o	Plan for power needs
o	Plan for dietary needs
o	Quiet space
o	Contracts and agreements for goods and services

Slide 24: Sheltering 
•	What disability service and advocacy agencies can do:
o	Plan with emergency managers
o	Review shelter sites
o	Plan for continuation of services
o	Communication within the shelter
Drawing of two men measuring an accessible parking space

Slide 25: Disaster Recovery 
•	Returning to the community
o	Are services available?
o	Is transportation available?
o	Accessible housing
•	Long Term Recovery Committees
•	Accessible re-building projects
Photograph of a FEMA employee with a service dog

Slide 26: FEMA logo

Slide 27: Thank you for participating in today’s webinar.
The next scheduled session is: “No Parking Here:  Accessible Parking Requirements and Enforcement”

Date: June 19, 2012     TIME: 2:00-3:30 PM Eastern
Register at:  www.ada-audio.org or call 877-232-1990 V/TTY